Privacy Policy

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PRIVACY POLICY

Christian Men Activity Club Corporation (CMAC)

Christian Men Activity Club Corporation ("CMAC," "we," "us," or "our") respects your privacy and is committed to protecting the personal information entrusted to us. This Privacy Policy explains what information CMAC may collect, how we use that information, when we may share it, and the choices available to you when you use www.cmactexas.org or interact with CMAC.

By using our Website, registering for an event, becoming a member, making a donation, signing up for communications, or otherwise providing information to CMAC, you acknowledge the practices described in this Privacy Policy.

1. Information We May Collect

Depending on how you interact with CMAC, we may collect information such as:

Information You Provide

• Name
• Email address
• Mailing address
• Telephone number
• Date of birth or age information when necessary for an event or program
• Membership information
• Event registration information
• Donation information
• Payment-related information
• Emergency contact information when required for an activity
• Communications you send to CMAC
• Volunteer information
• Other information you voluntarily provide

CMAC generally does not need or request highly sensitive information such as Social Security numbers.

Automatically Collected Information

When you visit our Website, certain technical information may be collected automatically by our website hosting provider, analytics tools, security services, or other technologies.

This information may include:

• IP address
• Browser type
• Device type
• Operating system
• Pages viewed
• Referring website
• Date and time of Website visits
• General Website usage information

This information may be used for security, website functionality, analytics, troubleshooting, and improving the Website.

2. Cookies and Similar Technologies

CMAC's Website may use cookies or similar technologies. Cookies are small files or identifiers stored on your device that may help a website remember information about your visit or understand how visitors use the website.

Cookies may be used to:

• Operate Website features;
• Remember preferences;
• Understand Website traffic;
• Improve Website functionality;
• Help protect the Website from abuse; and
• Support analytics or other Website services.

You may be able to control cookies through your browser settings. Disabling certain cookies may affect Website functionality. The FTC explains that cookies can be used for functions such as remembering preferences, understanding page activity, and recognizing a device on later visits.

3. How CMAC Uses Personal Information

CMAC may use personal information to:

• Process membership applications;
• Register participants for activities;
• Communicate with members;
• Send event information and reminders;
• Respond to questions and requests;
• Process donations;
• Provide donation acknowledgments;
• Coordinate volunteers;
• Organize CMAC activities;
• Maintain membership and donor records;
• Improve programs and services;
• Maintain Website security;
• Send newsletters and organizational communications;
• Conduct legitimate fundraising activities;
• Comply with applicable laws; and
• Carry out other activities consistent with CMAC's charitable mission.

4. Email and Communications

If you provide your email address, CMAC may use it to send:

• Event announcements;
• Event reminders;
• Membership information;
• CMAC newsletters;
• Fundraising communications;
• Volunteer opportunities;
• Organizational updates; and
• Other information related to CMAC.

You may request to stop receiving non-essential promotional or organizational emails by using an unsubscribe mechanism when available or by contacting CMAC. CMAC may continue to send certain administrative communications when necessary, such as information concerning a registration, donation, membership, or transaction. 

5. Donations and Payment Information

When you make a donation or payment through the Website, the transaction may be processed by an independent third-party payment processor. CMAC may receive information necessary to identify and record the donation, such as your name, email address, donation amount, transaction date, and other transaction-related information. CMAC generally does not receive or store complete credit card numbers when payment processing is handled by a third-party payment processor.

Payment processors may have their own privacy policies and terms of service.

6. How CMAC Shares Information

CMAC does not sell or rent personal information to third parties for their independent marketing purposes. CMAC may share information when reasonably necessary to operate the organization, including with:

Service Providers

CMAC may use trusted third-party providers for services such as:

• Website hosting;
• Email communications;
• Event registration;
• Payment processing;
• Database or membership management;
• Cloud storage;
• Website analytics;
• Security;
• Marketing and communications; and
• Other administrative functions.

These providers may have access to information necessary to perform services on CMAC's behalf.

Legal Requirements

CMAC may disclose information when reasonably necessary to:

• Comply with applicable law;
• Respond to lawful requests from government authorities;
• Protect the rights, property, or safety of CMAC or others;
• Investigate fraud or security issues; or
• Enforce applicable agreements and policies.

Organizational Transactions

If CMAC is involved in a merger, restructuring, reorganization, transfer of assets, or similar organizational transaction, personal information may be transferred as part of that transaction, subject to applicable law.

7. Donor Privacy

CMAC respects the privacy of donors. CMAC does not sell or rent donor lists. CMAC may maintain donor records for accounting, legal, tax, acknowledgment, fundraising, and organizational purposes.

CMAC may publicly recognize donors only when appropriate and consistent with the donor's preferences and any applicable donor recognition program. Donors may contact CMAC to request that their names not be publicly recognized.

8. Member Information

CMAC may maintain information about members for legitimate organizational purposes.

Member information may be used to facilitate communication, event participation, membership administration, volunteer coordination, and community-building activities. CMAC will make reasonable efforts not to publicly disclose personal contact information such as personal telephone numbers, home addresses, or personal email addresses without permission, except where disclosure is necessary for a legitimate organizational purpose or required by law.

9. Photographs and Videos

CMAC activities may be photographed or recorded. Photographs and videos may be used for legitimate CMAC purposes, including:

• Website content;
• Social media;
• Newsletters;
• Event promotion;
• Fundraising;
• Marketing;
• Annual reports; and
• Other organizational communications.

If you do not want your identifiable image used in CMAC promotional materials, please contact CMAC or notify a CMAC representative at the applicable event. CMAC will make reasonable efforts to honor such requests for future use.

10. Children's Privacy

CMAC is primarily an organization for adult men and does not intentionally seek to collect personal information from children through the Website. Parents or guardians who believe a child has provided personal information to CMAC should contact us so that we can evaluate the request and take appropriate action. 

11. Third-Party Websites and Services

The Website may contain links to websites or services operated by third parties.

Examples may include:

• Social media platforms;
• Payment processors;
• Event registration platforms;
• Mapping services;
• Video services;
• Email services;
• Fundraising platforms; and
• Other websites or applications.

CMAC does not control the privacy practices of these third parties. When you leave the CMAC Website or interact directly with a third-party service, that third party's privacy policy may apply. The FTC similarly notes that information provided through third-party services may be governed by the third party's own privacy policies.

12. Data Security

CMAC takes reasonable administrative, technical, and organizational measures designed to protect personal information from unauthorized access, misuse, alteration, disclosure, or destruction.

However, no Internet transmission, electronic storage system, or method of data transmission can be guaranteed to be completely secure. Accordingly, CMAC cannot guarantee absolute security of information.

13. Data Retention

CMAC may retain personal information for as long as reasonably necessary to:

• Maintain membership records;
• Maintain donor and financial records;
• Fulfill legal or accounting obligations;
• Resolve disputes;
• Maintain organizational history;
• Support fundraising activities;
• Communicate with current or former members; or
• Fulfill the purposes described in this Privacy Policy.

When information is no longer reasonably needed, CMAC may delete or securely dispose of it in accordance with its record-retention practices.

14. Your Privacy Choices

Depending on the circumstances, you may contact CMAC to:

• Request information about personal information we maintain about you;
• Request correction of inaccurate information;
• Update your contact information;
• Opt out of non-essential email communications;
• Request that your information not be used for certain communications; or
• Ask questions about how your information is used.

Some information may need to be retained to satisfy legal, accounting, security, or legitimate organizational requirements.

15. Do Not Track

Some web browsers provide "Do Not Track" settings. Because there is not a universally accepted standard for responding to Do Not Track signals, the CMAC Website may not respond to every browser-based Do Not Track signal.

16. Geographic Scope

CMAC is a Texas nonprofit organization. Its Website and activities are primarily directed toward individuals in Texas and the United States. If you access the Website from another jurisdiction, your information may be processed in the United States or other locations where CMAC or its service providers operate.

17. Changes to This Privacy Policy

CMAC may update this Privacy Policy from time to time. When we make changes, we will update the Effective Date at the top of this policy. Your continued use of the Website after an updated Privacy Policy becomes effective constitutes acknowledgment of the updated policy.

18. Contact CMAC About Privacy

If you have questions, concerns, or requests regarding this Privacy Policy or CMAC's handling of personal information, please contact:

Christian Men Activity Club Corporation (CMAC)
Website: www.cmactexas.org
Email: troy@cmactexas.org

Last Updated: September 18, 2026